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Grants Manager

Pacific Northwest Research Institute (PNRI) is seeking a Grants Manager who will be responsible for all pre-award grant management and all grant responsibilities.  The Grants Manager will be responsible for researching, preparing, submitting, and managing grant proposals/reports which support PNRI’s goals and meet funder guidelines and criteria.  The position will manage funder relationships, engage in compliance reporting and grant monitoring administration, assist with grants accounting and financial reports, ensure all reporting requirements are met throughout the project period, and support special project initiatives. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on outcome measurement.  This position will serve as a liaison between the Principal Investigators (PIs) and the Finance and Administrative staff. Problem solving skills are critical to success, as well as taking initiative and ownership over the role and responsibilities.  The successful candidate will be detail oriented, well-organized, and a team player with a high level of work integrity and ethical standards.

Essential Duties and Responsibilities

  • Leads grant proposal development and submission—preparing and organizing materials for research proposals, contracts, sub-contracts, agreements, and submitting and monitoring grant applications
  • Researches new federal, state, and private funding opportunities
  • Meets with funders and PRNI PIs to explore funding opportunities and fulfill site visit requirements
  • Maintains and builds relationships with funders and other strategic partners
  • Drafts proposals/LOIs, grant application narratives, budgets and collaborates to finalize with PIs, Finance, and the Controller
  • Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment
  • Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency, federal, state, and Institute requirements; prepares required acceptance documentation, recommends approval or rejection of deviations from contract specifications
  • Coordinates receipt of awards and sub award contract documentation; maintains proposal and funding records and prepares scheduled and special reports, studies and analyses
  • Maintains grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness
  • Participates and/or assists in special projects, and performs associated administrative duties as assigned
  • Maintains master calendar of grants and prospects and all associated files and correspondence
  • Maintains library of grant support documents including resumes, bio-sketches, other support documents, etc.
  • Manages and conducts annual or bi-annual financial audits on funded projects
  • Other duties as assigned


  • Bachelor’s degree or equivalent experience and/or education.
  • Three years of grant management experience
  • Two years of general accounting experience or equivalent experience managing grants
  • Experience with budgets, financial tracking, progress reporting and other compliance requirements for multiple award types including federal grants
  • Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner
  • Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner
  • Ability to prioritize multiple tasks, manage deadlines and solve problems effectively and efficiently in a service-oriented manner
  • Ability to work under pressure and respond to deadlines without sacrificing quality
  • Team player who is positive, energetic and customer service minded
  • Intermediate to expert-level skills in Microsoft Office (specifically Word, Excel and PowerPoint). Experience with donor development/CRM software systems a plus
  • Experience in a nonprofit environment a plus
  • Experience with Intacct software preferred

PNRI requires vaccination for COVID 19 as a condition of employment.

How to Apply:

For immediate consideration, please submit a Resume and Cover Letter to:  hr@pnri.org. NO PHONE CALLS PLEASE.

About PNRI:

PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health in a variety of disease areas. PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

Please see www.pnri.org for more information.

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PNRI Founder

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