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Senior Manager of Facilities Operations

Pacific Northwest Research Institute (PNRI) is seeking a Senior Manager of Facilities Operations who will create and maintain the systems, tools, and processes that ensure a safe, well-maintained physical environment.

POSITION SUMMARY

The Senior Manager of Facilities Operations creates and maintains the systems, tools, and processes that ensure a safe, well-maintained, physical environment at PNRI. The position will develop, lead, and support facilities and infrastructure projects, including general construction and property maintenance. The position ensures that laboratory equipment is maintained at an operational level.  The position works in partnership with PNRI Environmental Health & Safety Officer to ensure a safe working environment for all employees by implementing and enforcing facility and personnel safety and compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Building Operations:

  • Direct maintenance, either personally or through subordinates/vendors, of the physical building, grounds, labs, and building systems (including mechanical, electrical, HVAC, plumbing, fire suppression, and elevators).
  • Plan, budget, schedule, and oversee facilities modifications, including cost estimates and contract negotiations.
  • Oversee contractors for facilities renovation projects entailing HVAC, electrical, plumbing and space arrangement.
  • Manage building and equipment maintenance vendors, including janitorial services.
  • Work with contracted facilities technicians to complete repairs and modifications for all lab and office spaces.
  • Serve as a liaison to public utility, public safety, environmental, and energy agencies associated with all building services.
  • Prepare and maintain building SOPs and procedures.
  • Maintain building records and maps.
  • Provide project management support for tenant improvement and reconfiguration projects.
  • Perform a variety of tasks including but not limited to small-scale facilities projects such as furniture assembly, general maintenance, painting, wall hangings, shelving, etc.
  • Coordinate logistics related to scheduling of building maintenance and repairs, including scheduling maintenance activities with area users and equipment owners.
  • Manage maintenance programs and service vendors for equipment and systems, e.g., waste management, janitorial, building systems, telecommunications, pest control, fire, security, etc.
  • Manage and improve building security systems, including automated monitoring capabilities to support proactive response to issues.
  • Develop and maintain shipping and receiving policies and processes, consulting with stakeholders to understand needs and timelines.
  • Oversee procurement, installation, and maintenance of office equipment for shared spaces, conference rooms, and employee workstations
  • Engage in continuous improvement of systems and processes.
  • Foster partnership between the facilities operations team and other departments, encouraging effective communication and consultation.

Laboratory Operations:

  • Triage and respond to lab requests for facility operations assistance.
  • Work closely with labs to maintain an efficient working environment that meets research needs.
  • Maintain a master asset list for all equipment supporting the scientific mission.
  • Perform planned and corrective maintenance and calibration of all lab equipment and limited facility infrastructure.
  • Manage and oversee the maintenance and repair of laboratory and safety equipment, including daily upkeep, calibration, scheduling of preventative maintenance, and response to acute needs; create and maintain an equipment preventative maintenance and calibration system and associated documentation.
  • Coordinate connectivity for laboratory equipment operated by computers.
  • Manage and procure select laboratory stock items and monitor usage.
  • Manage scientific consumables such as gasses, liquid nitrogen, dry ice, and ethanol.

Health and Safety:

  • Develop and maintain SOPs, procedures, and processes addressing safety precautions and regulatory compliance in all areas where facilities’ duties are performed.
  • Proactively identify and mitigate safety risks throughout the building; report all safety hazards and potential unsafe working conditions, as required.
  • Prioritize workload to ensure maintenance of a compliant and safe work environment.
  • Partner with EHS to enforce PNRI’s safety policies and good work practices in compliance with local, state, and federal regulations.
  • Partner with EHS to respond to medical emergencies, hazardous spills, equipment alarms, etc.
  • Support EHS in hazardous waste management and pickup.
  • Partner with EHS to develop and implement emergency response procedures, including call lists, notification trees, and backup schedules to ensure appropriate and timely responses.

Supervisory Responsibilities:

  • Directly supervise employee(s).

Other:

  • Other duties, as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

  • Bachelor’s Degree or equivalent education and experience.
  • Seven or more years of relevant work experience supporting research facilities operations by applying knowledge of lab facilities, equipment, and safety.
  • Working knowledge of all applicable local, state, and federal regulations governing workplace safety.

Skills and Abilities

  • Specialized knowledge of the principles, practices, procedures, and techniques of the assigned subject area.
  • Ability to effectively present information and respond to questions from employees, vendors, and tenants regarding assigned subject area.
  • Ability to develop strong relationships with key internal stakeholders, including scientists.
  • Ability to read and accurately interpret business correspondence and manuals, and to create clear documents, such as SOPs, procedures, letters, and reports.
  • Previous personnel management experience is preferred.

PHYSICAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Abilities

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds.

Work Environment

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and the risk of electrical shock. The employee is occasionally exposed to high places and outside weather conditions. The employee will occasionally work in laboratories and may be exposed to biological, chemical, radiological, or physical hazards that are typical of a laboratory environment. The noise level in the work environment is usually moderate with occasional exposure to loud machinery.

How to Apply:

For immediate consideration, please submit a resume and cover letter to: hr@pnri.org. NO PHONE CALLS PLEASE.

About PNRI:

PNRI is an independent, nonprofit, biomedical research institute with a distinguished history of contributing scientific advances to improve health in a variety of disease areas. PNRI is committed to creating a diverse environment and all qualified candidates are encouraged to apply. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

PNRI requires vaccination for COVID 19 as a condition of employment.

Please see www.pnri.org for more information.

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